Admin Manager, Lucknow

Job Description:

This role covers:
 Oversee end-to-end administration and facility management across all company locations
 Manage company-owned properties, office infrastructure, and asset maintenance
 Handle vendor management, procurement, subcontractors, and logistics coordination
 Supervise and manage blue-collar workforce and support staff
 Ensure availability and functionality of office equipment and services
 Liaise with external agencies, vendors, and authorities where required
 Drive operational efficiency, cost control, and compliance in administrative processes

Key Responsibilities

 Manage and maintain company properties; conduct inspections and track maintenance
 Provide administrative support to the Executive Director and execute directives
 Oversee subcontractors, freight, and logistics coordination
 Manage vendor relationships and ensure equipment maintenance and functionality
 Handle procurement, supplier coordination, and cost-effective service delivery
 Supervise blue-collar staff (peons, office boys, drivers); manage attendance and task allocation
 Coordinate with external agencies and support liaisoning activities

Key Result Areas(KRAs) & Key Performance Indicators (KPIs)
KRA (Key Result Area) KPI (Key Performance Indicators)
Property & Office Management Property upkeep & maintenance status (%)
Number of inspection reports submitted
Downtime due to maintenance issues
Asset condition tracking accuracy
Administrative Support to ED Timely execution of ED directives (%)
Task completion turnaround time
Coordination effectiveness with stakeholders

Subcontractor & Freight Management Vendor performance score
Freight cost optimization (%)
On-time delivery rate
Billing accuracy
Vendor & Equipment Management Equipment uptime (%)
Issue resolution TAT
Vendor database accuracy
Maintenance compliance rate
Procurement & Supplier Coordination Procurement turnaround time
Cost savings achieved (%)
Supplier performance & delivery timelines

Blue-Collar Staff Management Staff productivity levels

Attendance & discipline compliance
Task completion efficiency
Attrition/absenteeism rate

Liaisoning Timeliness of approvals/coordination
Effectiveness with external agencies
Number of issues resolved through liaison

General Administration Overall admin efficiency score
Issue resolution time
Multitasking effectiveness
Internal stakeholder satisfaction

Qualifications & Experience

 Bachelor’s/Master’s degree in Business Administration, or related field (MBA preferred)
 7-8 years of Admin experience, with at least 5 years in Manager role
 Experience in managing vendors, properties, and support staff preferred