Senior Manager Facility Management Mumbai

Job Description:

A Facility Manager plays a vital role in ensuring that the physical infrastructure of an organization
operates efficiently and safely. Facility Managers need to be well-organized, have strong leadership
skills, and be able to work across various departments to ensure the smooth operation of the facility.
1. Facilities Management *:
 Oversee the day-to-day operations and maintenance of the office facility.
 Ensure a safe, clean, and well-maintained working environment.
 Optimize resource allocation
 Implement efficient processes for managing office spaces
2. Vendor Management, Payouts and Contract Management:
 Coordination with existing vendors and scouting & empanelment with new set of vendors for
maintenance, cleaning, catering and other facility-related services.
 Ensuring contracts and agreements with vendors are well-drafted, adhered to by Monitoring vendor
performance tools
 Vendor Creation
 Negotiate contracts and agreements with service providers via SCM
 Creation of Work order/PO
 Timely checking and review of vendor invoices against order, rate, quantity, quality etc
 Vendor payouts as per agreed timelines (MSME / Non MSME)
 Advance payout on a case-to-case basis.
3. Security and Safety:
 Implementing and maintaining security protocols
 Conducting regular safety audits and drills for all premises.
 Managing emergency response plans and procedures
4. Budgeting and Cost Management:
 Maintain stores/stock inventory of pantry consumables, cleaning equipment, cleaning materials, personal
hygiene consumables, stationery etc.
 Develop and manage budgets (CAPEX & OPEX) for facility-related expenses.
 Forecast, Budget, Accural, Provision
 Actual vs Forecast for facility related expense
 Identify cost-saving opportunities without compromising quality.
 Budget Vs Spend – monitoring expenses
 Ensure financial objectives are met
 Invoice processing & payments
 Collaborate with Finance teams, central and FCoE for regular checks and balances
 Petty Cash
5. Compliance and Regulatory Knowledge:
 Ensuring compliance with local regulations and standards
 Keeping abreast of changes in laws.
 Handling permits, licenses, and other regulatory requirements
6. Asset Management:
 Asset Tagging and record management.
 Asset audits and write-off by methodology (WDV OR SLM) used by finance

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7. Space Planning:
 Precise requirement and data gathering – space occupancy, records of retrofits and changes, planning
future expansion, changes in workspace requirements.
 Optimize the office layout for efficient space utilization.
8. Project Management:
 Managing projects related to both office and guest house improvements or renovations.
 Coordinating timelines, resources, and deliverables for projects.
 Ensuring projects align with organizational goals.
9. Technology Integration:
 Implementing and utilizing technology for efficient operations
 Managing systems for access control, surveillance, and communication.
 Staying updated on emerging technologies relevant to facility.
10. Emp well-being:
 Create WOW factor – employee experience.
 Office Ergonomics and aesthetic.
 Support services with better Speed, better quality and better TAT.
11. Guest House Hospitality Services:
 Providing a welcoming environment for guests in the guest house.
 Overseeing catering, housekeeping, and other guest services.
 Ensuring high standards of cleanliness, comfort, and hospitality.
 Managing and maintaining guest house facilities and amenities.
 Coordinating repairs and maintenance for optimal guest experience.
 Regular inspection of rooms and common areas to ensure quality standards in the guest house.
 Addressing guest feedback and concerns promptly and effectively.
 Building positive relationships with frequent guests.
 Implementing improvements based on guest feedback for the guest house.